Why choose eposterboards?

Digital Poster Presentations for Conferences

We provide a full service ePoster management, hardware, and software support for your poster session.

Request an RFPHow our ePosterBoards Work

Hardware

  • 49-inch flat panel monitors
  • Touchscreen tablets
  • Double-sided stands
  • Electronic cables & accessories

Software

  • Design Software
  • Content Management Applications
  • Video Platforms & Web Browsers

Management

  • Client Management and pre-planning support for the venue logistics.
  • Content Management and presenter technical support services
  • Onsite help desk and session management during the event.

Our story

Founded by a Physician/Scientist. Operationalized by an Engineer. Managed by a Hospitality Professional.

eposterboards service offerings

The Digital Standard for Research Poster Sessions

ePosterBoards provides comprehensive in-person and virtual conference services, including hardware, software, and management support for poster sessions.

Our Setups

Large-format digital displays, stands, related equipment, setup, and breakdown.

Our User Experience

A full service ePoster management, hardware, and software support for your poster session.

Abstract Submission Management

Submission portals, presenter file intake, faculty review tracking, payment processing, results lists, and decision emails.

Electronic Judging Services

Electronic voting for attendee and faculty judging, poster evaluations, customizable polls, and automatic vote tallying.

Virtual Conference Management Services

Full virtual conference management with live 2D event spaces, presenter support, moderators, and technical support.

Webhosting

Custom ePoster Gallery Web Hosting with responsive layouts and multimedia support.

Explore conference ePoster setups

How we run your poster session

Seven steps, with AI-assisted operations behind the scenes.

AI assistants now handle the repetitive work: abstract submission and review tracking, file intake, quality checks, sorting files into folders, tracking in our event databases, drafting presenter communications, electronic judging, and building online ePoster galleries. That gives our team more time to focus on your event, and lets us respond faster at every stage.

  1. 01 AI-assisted

    Abstract Submission & Review

    Submission portals, faculty review tracking, and decision emails.

  2. 02 AI-assisted

    File Intake & Quality Check

    Every file reviewed against plug-and-play guidelines, file naming, and title verification with presenters.

  3. 03 AI-assisted

    Topic & Category Sorting

    Files organized into session, board, or research topic folders.

  4. 04 AI-assisted

    Presenter Communications

    Reminders, upload deadlines, and help desk details.

  5. 05 AI-assisted

    Electronic Judging

    Attendee and faculty judging with automatic tallying.

  6. 06 AI-assisted

    Online ePoster Gallery

    A web-hosted gallery with descriptions, videos, and multimedia.

  7. 07

    Onsite Setup, Help Desk & Breakdown

    Displays, stands, and session management.

  8. People stay in charge

    Our staff review and approve the AI's work at every step, so every file and message meets our standards.

Our clients + events

Our Clients and Events

From academic poster sessions to innovative showcases, our ePoster experience is built for the way your audience gathers, explores, and shares ideas.

01

Hospitals and Medical Centers

Event formats

  • Academic Poster Sessions
  • Hospital Research Days
  • Patient/Community Education Events
02

Universities, Colleges & Research Institutes

Event formats

  • Student Conferences
  • Project Showcases
  • Academic Course Presentations
03

Biomedical, Scientific & Technical Societies

Event formats

  • Regional Poster Sessions
  • Annual Meetings
  • Exhibitor demos
04

Innovative Showcases

Event formats

  • Design Project Galas
  • VR, AI, Gaming & 3D Printing Conferences
  • Company/HR Conferences
  • Product Marketing Showcases

At a glance

Facts & Figures

14 years

In business

1,500+

Number of events

35

States worked in

75%

Academic institution clientele

40

Average ePosterBoards used per event

Attendees gathering around digital poster displays at an evening conference
Digital poster presentations set against the Boston skyline
Attendees exploring digital posters along a conference hallway

The eposterboards advantage

A refined event experience, from planning through presentation.

“It's always such a great experience working with the team at ePosterBoards. They are professional, helpful, responsive, and always deliver an exceptional event and service. I've used them 4 years in a row for Tufts GIS Expo and it makes the event go smoothly and look extremely professional. Highly recommend working with them!”

— Tufts Data Lab

The ePosterBoards advantage

One coordinated experience.

Organizers · Presenters · Venues

Plan with confidence

Organizers

  • Guided planning from expert event managers
  • A seamless experience for presenters
  • Onsite IT assistance on event day
  • A professional and elegant event look

Present more dynamically

Presenters

  • State-of-the-art HD displays
  • Video, animation, and 3D content
  • Technical support before and during the event
  • No transportation hassles

Keep the room moving

Venues

  • Experienced setup and breakdown technicians
  • Preplanned event logistics
  • Modern technology for attendees
  • Energy-efficient setup

In-person services

A polished presentation space, designed for easy navigation.

See the event gallery
Digital poster displays arranged in an evening conference tent
Digital poster boards arranged in an event space
Conference attendees beside digital poster boards in a sunlit venue
A row of digital poster displays in a conference setting

Videos

Experience ePosterBoards in action.

View all media
Video
Society Conference Poster Session in Hanover, NH
Video
Academic Outdoor Tent Poster Session in Cambridge, MA

Ready to plan?

Click on “Request Services” to schedule a demo.

Request services